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CURRENT OPENINGS
Current Openings
Position - Secretary to Director
Location - India  
Job Description
  • Making travel arrangement for Director. 
  • Providing complete support for international tours-suitable as well as economical air tickets arrangements providing visa documents requisite Forex/international currency arrangement preparation.
  • Manage office conference room and meeting room booking
  • Sorting incoming faxes, Emails and other.
  • Providing General administrative support.
  • Planning appointments and events.
  • Being involved in decision-making process.
  • Manage Diary and schedule meeting and appointments
  • Act as the point of contact among executives, employees, clients and other external partners
  • Maintaining diaries and arranging appointments, ensuring no overlap
  • Maintaining Travel Schedules and making travel arrangements.
  • Typing, preparing and collating reports – Getting reports from People and Summarising. Getting and maintaining MIS Database, Making presentations etc.
  • Organizing and servicing meetings (producing agendas and taking minutes)
  • Managing databases of Director and communications
  • Implementing new procedures and administrative systems
  • Liaising with relevant organizations and clients
  • Coordinating mail-shots and similar publicity task
  • Logging or processing bills or expenses of Director
  • Manage information flow in timely and accurate manner.
  • May help plan company, events, meetings and employee team building activity or special projects. .
  • Maintaining the current filing and database system, and looking for ways to improve current systems
  • Coordinated high-level conference calls, board and management meetings, special events, and travel arrangements for top executives.
  • Organize Meeting and ensure that director is well prepared for those meetings, Preparing agendas, pre-meetings briefings and meeting paper. 
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