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Position - Secretary to Director
Location - India
Making travel arrangement for Director.
Providing complete support for international tours-suitable as well as economical air tickets arrangements providing visa documents requisite Forex/international currency arrangement preparation.
Manage office conference room and meeting room booking
Sorting incoming faxes, Emails and other.
Providing General administrative support.
Planning appointments and events.
Being involved in decision-making process.
Manage Diary and schedule meeting and appointments
Act as the point of contact among executives, employees, clients and other external partners
Maintaining diaries and arranging appointments, ensuring no overlap
Maintaining Travel Schedules and making travel arrangements.
Typing, preparing and collating reports – Getting reports from People and Summarising. Getting and maintaining MIS Database, Making presentations etc.
Organizing and servicing meetings (producing agendas and taking minutes)
Managing databases of Director and communications
Implementing new procedures and administrative systems
Liaising with relevant organizations and clients
Coordinating mail-shots and similar publicity task
Logging or processing bills or expenses of Director
Manage information flow in timely and accurate manner.
May help plan company, events, meetings and employee team building activity or special projects. .
Maintaining the current filing and database system, and looking for ways to improve current systems
Coordinated high-level conference calls, board and management meetings, special events, and travel arrangements for top executives.
Organize Meeting and ensure that director is well prepared for those meetings, Preparing agendas, pre-meetings briefings and meeting paper.
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