Position - Secretary to Director

Location - India  

Job Description

• Making travel arrangement for Director. 
• Providing complete support for international tours-suitable as well as economical air tickets arrangements providing visa documents requisite Forex/international currency arrangement preparation.
• Manage office conference room and meeting room booking
• Sorting incoming faxes, Emails and other.
• Providing General administrative support.
• Planning appointments and events.
• Being involved in decision-making process.
• Manage Diary and schedule meeting and appointments
• Act as the point of contact among executives, employees, clients and other external partners
• Maintaining diaries and arranging appointments, ensuring no overlap
• Maintaining Travel Schedules and making travel arrangements.
• Typing, preparing and collating reports – Getting reports from People and Summarising. Getting and maintaining MIS Database, Making presentations etc.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases of Director and communications
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mail-shots and similar publicity task
• Logging or processing bills or expenses of Director
• Manage information flow in timely and accurate manner.
• May help plan company, events, meetings and employee team building activity or special projects. .
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Coordinated high-level conference calls, board and management meetings, special events, and travel arrangements for top executives.
• Organize Meeting and ensure that director is well prepared for those meetings, Preparing agendas, pre-meetings briefings and meeting paper.